Facilities management is a crucial aspect of any organisation's operations, as it involves the maintenance and upkeep of physical spaces, equipment, and infrastructure. Ensuring that facilities are well-managed and maintained not only enhances the overall efficiency and productivity of an organisation, but also helps to reduce compliance risks and liabilities.
This is where computer aided facilities management (CaFM) software can come in and support if it is done correctly (which it seldom is). This innovative technology can help facilities managers to streamline their operations, improve communication and collaboration, and minimise compliance risks through real-time tracking and reporting.
In this blog post, we'll explore the key benefits of CaFM software for compliance risk management in greater detail.
One of the primary benefits of CaFM software is its ability to centralise all facility-related data in one place. This includes information on maintenance schedules, asset history, repair and maintenance records, and more.
Having all this information in one place makes it easier for facilities managers to track and monitor the status of their assets, as well as identify and address any potential compliance issues. It also helps to improve communication and collaboration within the team, as all team members can have access to the same information.
CaFM software also enables real-time tracking and reporting of facilities-related activities. This includes tracking the progress of maintenance and repair work, as well as identifying any potential issues that may need to be addressed.
Real-time tracking and reporting helps facilities managers to stay on top of their operations, and ensures that all tasks are completed in a timely and efficient manner. It also helps to minimise compliance risks by enabling facilities managers to proactively identify and address potential issues before they become major problems.
Perhaps the most important feature which is often overlooked or ill-considered when making buying decisions. CaFM software helps facilities managers to identify and address compliance issues before they become major problems, by centralising data and enabling real-time tracking and reporting. This includes ensuring that all assets are properly maintained and that all necessary inspections and certifications are up to date.
Where most systems often get risk management wrong is that they see hazard management and asset management as the same thing, "a risk or not", "working or broken". Risk is more nuanced, risk can change - a hazard raised a year ago maybe more of a risk today and similarly you maybe able to demonstrate you have taken a number of separate actions along the road to removing a hazard for good. Unless your systems allows you to log these changes easily it isn't a true risk management tool.
In addition, CaFM software can help facilities managers to track and monitor regulatory compliance, such as HSE OHS regulations and fire safety codes. This helps to reduce the risk of fines and other liabilities, and ensures that an organisation's facilities are safe and compliant.
Computer aided facilities management (CaFM) software is a powerful tool for optimising facilities management operations and minimising compliance risks. By centralising data, enabling real-time tracking and reporting, and improving compliance and risk management, CaFM software helps facilities managers to streamline their operations and improve the overall efficiency and productivity of their organisation. So, it is a must-have tool for any facilities management team.
Cite: Photo by Anna Shvets from Pexels: https://www.pexels.com/photo/small-gun-toys-for-playing-fight-5217752/
THIS EVENT HAS ALREADY ENDED 25.01.23. Amongst the Dodo bird and dinosaur bones of The Natural History Museum, Oxford, we will help you discover the future of Computer Aided Facilities Management (CAFM) and present the birth of Opuz into a fully fledged standalone solution.
Opuz is a software provider of a computer-aided facilities management (CaFM) system which emphasises on risk management. Our bespoke software helps businesses optimise the management of their physical assets, including building maintenance, utilities, and other facilities-related tasks.